IMR652 Exercise - Records Registration

What is the first step in the records management process according to ISO15489?

• Storage

• Classification

• Capture

• Registration

Which of the following is NOT a part of the records management process?

• Access and security classification

• Implementation of disposition

• Creation of documents

• Use and tracking

What does the records capture process involve?

• Storing documents in a database

• Deleting unnecessary records

• Deciding which documents to keep

• Only creating new documents

In a paper records system, how can capture be affected?

• By physically placing documents in order

• By scanning documents into a computer

• By emailing documents to staff

• By using digital signatures

What is the purpose of records registration?

• To provide evidence of record creation

• To classify documents

• To create new documents

• To delete old records

Which of the following is a minimum metadata requirement for registration?

• Color of the document

• Document size

• Number of pages

• Date of creation

What does metadata associated with a record describe?

• The author’s personal information

• The physical location of the record

• The context of the business and the record's content

• Only the content of the record

What is a unique identifier in records registration?

• A random number assigned to each document

• A title of the document

• A specific code that identifies the record

• The author's name

Which of the following is NOT included in the metadata for registration?

• Author's social media profile

• Date and time of registration

• Classification according to the scheme

• Document name or title

What is the role of indexing in a paper records system?

• To ensure documents can be located and retrieved

• To create new documents

• To classify documents by color

• To delete unnecessary records