Quiz 1_LIS 309

Records Retention System is a system of records management

• True

• False

Which of the following is NOT a characteristic of a well-managed record?

• Timely disposal

• Easy retrieval

• Limited access

• Duplicate copies

What is the concept of the "principle of least privilege" in records management?

• Records should be classified based on their importance.

• Only authorized individuals should have access to the minimum amount of information necessary to perform their job duties.

• Records should be stored in the least expensive way possible.

• Records should be retained for the least amount of time necessary.

What is the difference between active and inactive records in records management?

• Active records are digital, while inactive records are physical.

• Active records are frequently used, while inactive records are rarely accessed.

• Active records are retained for a longer period than inactive records.

• Active records are stored offsite, while inactive records are stored onsite.

What is the primary goal of records management within an organization?

• To increase paper usage

• To create more physical storage space

• To efficiently and effectively manage organizational information

• To reduce employee productivity

What is a retention schedule?

• Removing a record from the file and recording pertinent information

• A list of how long each type of record should be kept

• Forms of micrographics, such as microfil or microfiche

• Transferring records to permanent storage or destroying records

What does records disposition refer to?

• Removing a record from the file and recording pertinent information

• A list of how long each type of record should be kept

• Forms of micrographics, such as microfil or microfiche

• Transferring records to permanent storage or destroying records

Files Management System is not a system of records management

• True

• False

This refers to the listing of all organization's records with their corresponding retention periods and disposition specifications.

• File Management System

• Records Retention System

• Records Center Operation

• Manual

This refers to the work of organizing and arranging files

• File Management

• Records Retention

• Records Center

• Manual