revision - chapter 3 - adr111

each department will keep its own files

decide whether the sentence related to departmental or central filing

• departmental

• Central

needs less staff and equipments

decide whether the sentence related to departmental or central filing

• departmental

• Central

needs more space

decide whether the sentence related to departmental or central filing

• departmental

• Central

there is a duplication of documents

decide whether the sentence related to departmental or central filing

• departmental

• Central

it is a card used to show the details of the file taken out of its folder.

Write down the appropriate term for the previous definition

files that are not needed anymore

Write down the appropriate term for the previous definition

Filing system is used to show details of the file taken out of it’s folder.

• true

• false

It is a small box or cabinet drawer. The cards stand up right in the box and they are usually arranged alphabetically according to the customer’s name.  Small plastic tabs show the alphabet.

• card index

• page index

• rotary index

• follow up index

Files that hold documents without punching a hole in them, and they are good for documents like cheques, contracts, photographs. These files are called

• box files

• clip files

• hanging

• computer report files

all files of all departments kept in one place

decide whether the sentence related to departmental or central filing

• departmental

• Central