Consequences of Poor Electronic File Management

What can happen to files if they are damaged or corrupted?

• They can be easily recovered without any data loss.

• They may become inaccessible or lose data.

• They will automatically repair themselves.

• They will improve in quality.

Who can amend or edit files if unauthorized personnel gain access?

• Only authorized personnel can amend or edit files.

• Unauthorized personnel can amend or edit files.

• Anyone can amend or edit files.

• No one can amend or edit files.

What is a risk if you don’t secure files?

• Data theft

• Improved security

• Faster access

• Increased storage

Old files can affect the network/server by:

• Taking up unnecessary storage space

• Improving network speed

• Enhancing server security

• Reducing server load

The consequence of having duplicate files on the system is:

• Increased storage usage

• Improved system performance

• Reduced file accessibility

• Enhanced data security

What happens when you open lots of files to find the correct one?

• It becomes easier to find the correct file.

• It takes more time and effort.

• It reduces the chances of finding the correct file.

• It speeds up the process of finding the correct file.

What does it mean if you can’t find a file quickly?

• You are organized

• You have too many files

• You need a better filing system

• You are good at searching

What might happen to orders or sales if they are not completed in time?

• They may be canceled or lost

• They will be completed eventually

• They will be prioritized

• They will be ignored

What is the risk of not making regular back-ups?

• Loss of data

• Improved data security

• Increased storage space

• Faster data retrieval