Petty Cash and Ordering Process Quiz

What is the primary purpose of petty cash in a laboratory setting?

• To purchase expensive equipment

• To make small, local, inexpensive purchases for perishable items

• To pay for long-term contracts with suppliers

• To fund large-scale research projects

Which of the following is a characteristic of the imprest petty cash system?

• The monthly budget increases based on leftover cash from the previous month

• The amount in the account never exceeds the agreed sum

• The budget is carried forward without any limit

• The budget is only used for non-perishable items

What is the main difference between the imprest and cumulative petty cash systems?

• The imprest system allows for unlimited spending, while the cumulative system has a fixed budget

• The cumulative system carries forward leftover cash, increasing the monthly budget, while the imprest system does not

• The imprest system is used for non-perishable items, while the cumulative system is for perishable items

• The cumulative system is only used for large purchases, while the imprest system is for small purchases

What is the typical budget allocation period for school materials in the IBTE system?

• January to December

• April to March

• June to May

• September to August

Which of the following is NOT a criterion for selecting a supplier for laboratory materials?

• Price

• Delivery time

• Supplier's reputation

• Color of the packaging

What is the purpose of the Delivery Order (D.O) in the ordering process?

• To confirm the payment has been made

• To certify that deliveries have been made

• To request a refund for faulty items

• To approve the budget for the next financial year

What should a technician do if they find that the delivered items are faulty or incorrect?

• Sign the invoice and request a refund later

• Refuse to sign the invoice and ask for a quick replacement

• Accept the items and make adjustments in the next order

• Contact the supplier after signing the invoice

Which of the following is an example of a consumable material in a laboratory?

• Microscope

• Beaker

• Centrifuge

• Spectrophotometer

What is the role of the Operation Manager in the ordering process of school materials?

• To prepare the Purchase Order (P.O)

• To approve the supplier's quotation

• To deliver the materials to the school

• To check the quality of the delivered items

What happens if a supplier fails to meet the delivery deadline set by the campus?

• The purchase is automatically approved

• The purchase becomes void, and the supplier is withdrawn

• The supplier is given an extension without penalty

• The technician must sign the invoice immediately