How to Manage the Change Control Process

The video tutorial explains a six-step change control process in project management. It begins with a request for change, followed by a rapid assessment, evaluation, formal review, implementation, and tracking. The process emphasizes the importance of documentation, decision-making, and learning from changes to avoid scope creep. The tutorial also highlights the need for transparency and accountability in managing project changes.

What is the primary goal of a change control process?

• To avoid any changes to the project

• To maintain project scope and manage changes effectively

• To increase project costs

• To ensure all changes are implemented immediately

What is the first step in the change control process?

• Reviewing the change

• Requesting a change

• Evaluating the change

• Implementing the change

What should a change request form include?

• The project manager's signature

• The change details, reasons, and decision

• A list of all previous changes

• Only the name of the requester

During the rapid assessment, what should be considered first?

• The number of people involved

• The time required for the change

• The familiarity with the change

• The cost of the change

What is the main focus during the change request evaluation?

• To find the cheapest solution

• To document the implications of the change

• To implement the change immediately

• To reject unnecessary changes

What are the possible outcomes of a formal review?

• Postponement or acceleration

• Immediate implementation or cancellation

• Acceptance, rejection, or deferral

• Approval or denial

Why might a decision be deferred during a formal review?

• Lack of time

• Insufficient information

• Too many changes

• High costs

What is the purpose of tracking changes after implementation?

• To delay project completion

• To monitor and learn from the changes

• To ensure changes are forgotten

• To increase project costs

What document is used to track and document the change process?

• Project plan

• Change log

• Budget report

• Risk assessment

Why is accountability important in the change control process?

• To increase project costs

• To reduce team size

• To avoid scope creep

• To delay project timelines