Fire Officer p145

What is typically included in an employee's hiring packet?

• Tax withholding, I-9 status, and benefits

• Formal discipline and personnel actions

• Application, candidate physical results, aptitude test score, and medical examination

• Evaluation reports and grievances

Where are the official records of an employee's work history usually secured?

• In a digital cloud storage

• In a personal file at home

• At the employee's department

• In a central repository

What is NOT a feature of effective records management?

• Store all records indefinitely without review

• Be resistant to physical or digital destruction or theft

• Meet legal requirements for records retainment

• Preserve the right information for the correct length of time

What is a potential threat to local government computer systems?

• Hardware malfunctions

• Ransomware attacks

• Software updates

• Power outages

What should be documented for every capital item?

• User manual and warranty details

• Manufacturer's name and address

• Color, size, and weight

• Purchase price, model number, and serial number

What is required for items purchased with grant money?

• Monthly usage report

• Daily usage log

• Annual inspection and confirmation

• Weekly maintenance check

What type of file may fire departments maintain at fire headquarters?

• A file with tax records

• A file with letters of commendation and transfer requests

• A file with personal medical records

• A file with employee's family details

What is the purpose of a secure records management system?

• To make records inaccessible to employees

• To store records indefinitely

• To legally and effectively complete the business of the jurisdiction

• To ensure records are never accessed

What should be done to maintain proper levels of expendable items?

• Order new supplies every month

• Store excess supplies in a warehouse

• Reduce usage of supplies

• Monitor supply levels and assure proper levels are maintained

What is a fire officer expected to maintain within the records management system?

• Confidential medical records

• Personal diaries

• Reports, logs, and files

• Employee's personal emails