CMCS 2024 - Day 2 Exercise 2

Mr. Carlos Yulo, a Revenue Collecting Officer, is assigned every afternoon at the Accounting Unit to record the day's transactions in the Subsidiary Ledger for Cash-Collecting Officer.

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Ms. Nestie Petecio, a newly hired collecting officer was given orientation by the Municipal Treasurer on her duties and functions before allowing her to collect and issue official receipts. Also, she was nominated as a participant to the Seminar on Cash Management and Control System to be conducted by the COA.

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Ms. Aira Villegas regularly prepares the Report of Collections and Deposits every time she has collections and records the same in her Cashbook - Cash in Treasury, Report of Accountability for Accountable Forms is also prepared monthly for submission to the COA.

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Due to lack of personnel in the Accounting Unit to update the bank reconciliation, Ms. Diaz was always assigned to prepare the bank reconciliation statements for the depository accounts of the General Fund.

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Payment for the rental of market stalls were acknowledged with a customized pre-numbered official receipts printed by a private printer for the exclusive use of the Municipality of Mayon.

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The Reports of Accountability for Accountable Forms for all the revenue collecting officers of the Municipality of Daraga are being prepared by Mr. Sy, a clerk assigned at the Accounting Office.

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Part of Mr. EJ Obiena' s remittance of his collections during the day was a private check of the Municipal Mayor. According to him, encashment thereof was made upon the instruction of the Municipal Treasurer.

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The Municipal Treasurer usually deposits only a portion of the collections turned-over to him by his Revenue Collecting Officers. Also, recording of his transactions in the Cashbooks was done weekly.

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All Collecting Officers of the Municipality of Mayon, as well as the designated Liquidating Officers, were provided with cash receptacles.

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Cash examination was also conducted by the Internal Audit Services of the Municipality of Mayon.

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