Printing Saving and Organizing Files

What is a file name in the context of saving a document on a computer?

• The type of file format like .docx or .pdf

• The storage medium where the file is saved

• The name assigned to a file when it is saved

• The name of the software used to create the document

Which of the following is NOT a reason why electronic image formats are used for distributing documents?

• They can be viewed in software that created the original document

• They reduce the electricity consumed and environmental waste generated

• They can serve as a backup reference if storage medium is lost or becomes corrupted

• They provide proofreading capabilities better than viewing on the screen

What is the purpose of printing a document according to the text?

• To edit the document

• To distribute it in a form that can be read or viewed but typically not edited

• To save it on a computer or mobile device

• To organize files within a folder

How can you print multiple copies of a document in the software mentioned in the text?

• Click the File tab and select 'Save As'

• Increase the number in the Copies box in the Print gallery

• Click the Back button in the upper-left corner of the Backstage view

• Send the document to a portable storage medium

What should you do if you decide not to print the document at the time of being in the Print gallery?

• Click the File tab and choose 'Save'

• Increase the number in the Copies box

• Click the Back button in the upper-left corner of the Backstage view to return to the document window

• Send the document to a portable storage medium

What should you do if you need to verify that the selected printer will print a hard copy of the document?

• Click the Printer Status button to display a list of available printer options and then click the desired printer to change the currently selected printer.

• Click the Print button in the Print gallery to print the document on the currently selected printer.

• Click the number of copies to change the currently selected printer.

• Click the Print tab to open the Print gallery and then select the desired printer.

What action should you take to print the document on the currently selected printer?

• Click the Print tab.

• Click the number of copies.

• Click the Print button in the Print gallery.

• Click the Printer Status button.

If you want to print an electronic image of a document instead of a hard copy, which option should you select?

• Microsoft XPS Document Writer to create an XPS file.

• Print gallery to print a hard copy.

• Printer Status button to change the printer.

• Number of copies to create an electronic image.

What is another way to open the Print gallery in the software mentioned in the document?

• Press CTRL+P

• Press ALT+P

• Press SHIFT+P

• Press WIN+P

What is the purpose of organizing files and folders according to the document?

• To make the computer run faster

• To avoid misplacing a file and to help find a file quickly

• To use less storage space on the computer

• To improve the visual appeal of the desktop