MA300 exam 2 part 2

Which filing system used for Printed signature line only

• subject

• numeric

• cross indexed

• alphabetic

What is the second indexing unit in alphabetic filing?

What is the first indexing unit in alphabetic filing?

• first name

• last name

• middle initial

• professional title

What is an indexing unit in an alphabetic filing system for medical records?

• Each letter of a patient’s name

•  

  The patient’s full name

• Each color-coded label placed on the medical record

• Each part of a patient’s name

If the office is using a color-coded system, who needs to know the meaning of the colors in use?

• only the MAS

• all office staff

• Office staff and staff of the insurance companies billed by the office

• Both office staff and patients

What is an advantage of using color-coded labels or folders?

• It preserves patient confidentiality.

• It simplifies the process of creating the record.

• simplifies removal of inactive records

• reduces risk of misfile

Which of the following is an indirect method of filing?

• alphabetic

• numeric

• chronological

• subject

What is an outguide?

• A metal device that facilitates removing a medical record from the filing cabinet or shelf.

• An index card that is filled out to identify who has taken a medical record from the file.

• A metal divider that is placed on file shelves at specified intervals to support the records.

• A stiff piece of paper or plastic that is placed in a file when a medical record is removed.

What is used when creating a paper medical record to give a visual cue about the name or number on the medical record folder?

•  

  Raised dots on the folder tabs

• nothing is used for this

• large letters or numbers

• color coded labels

What is always necessary if a paper medical record system is used?

• a means to back up data every day

• a means to lock the medical record storage cabinets or room

• color coded labels to facilitate identification of records

• a means to maintain high humidity in the storage area