Week 12 - Records Management

What partial statement below most captures the definition of records management?

• All records should be kept / retained indefinitely.

• The final phase of a record is its destruction.

• Control of records from creation to disposition.

• Records do not include things like reports or letters.

In the Alphabetic Storage Method, records are easy to find because it's a(n)​ (a)   system.

• Direct
• Indirect
• Misdirect
• Direct
• Detected

What term below best matches what an Out Folder is?

• Records and correspondence.

• Replaces a folder that's been removed.

• Used for outgoing files.

• A removed folder or file.

In the Subject Storage Method every record must be...

• Encrypted to protect its contents.

• Colour coded in grayscale.

• Uncommon

• Read completely.

Numeric Filing that is Consecutive is also known as (AKA):

• Straight-number filing.

• Three-digit divisions.

• Accession log.

• Cross-referenced.

If you had to index for filing "The ¢ & $ Store", from Key Unit to the end, what it would it look like?

• CENTS & DOLLAR STORE

• CENTS AND DOLLAR STORE THE

• CENTS & DOLLARS STORE THE

• THE CENTS AND DOLLAR STORE

How would you index the following, from Key Unit to the end, how would it look: "East/West X-Z Videos"?

• EASTWEST XZ VIDEOS

• East-West XZ VIDEOS

• VIDEOS EAST-WEST X-Z

• EAST/WEST X TO Z VIDEOS

How would you index, from Key Unit to the end, "MacNeil's & McPherson's Veggie Place"? ​ (a)  

• MACNEILS AND MCPHERSONS VEGGIE PLACE
• MACNEIL'S AND MACPHERSON'S VEGGIE PLACE
• VEGGIE PLACE MACNEILS AND MACPHERSONS

Which of the following is correctly indexed, based on "500-550 Upper Court Spa"?

• 500-550 UPPER COURT SPA

• UPPER COURT SPA 500-550

• SPA UPPERCOURT 500

• 500 UPPER COURT SPA

Open-Ended. Please type your answer in your own words.

There are identical companies called Betty's Bakery in Toronto. One is at 300-301 Ontario Street and the other at One Yonge

Street. How would you index, from Key Unit to the end, the second one?

Answer explanation

BETTYS BAKERY TORONTO ONTARIO YONGE STREET ONE