Alphabetical Indexing Rules

A personal name is indexed in the order; surname, given name and middle name or initial is ...

• Rule 6

• Rule 2

• Rule 9

• Rule1

Rule 3: Punctuation is disregarded when indexing person and business names.

• True

• False

Initials in personal name are separate indexing units.

Abbreviations of personal names are (Wm., Jos.) and nicknames (Liz, Bill) are indexed as written.

Single letters in business names are indexed as written

• All TRUE

• All FALSE

When names are identical, filing order is determined by the address. For example, island, settlement. What number is this rule?

Rule 7: Numbers in business names. Provide 3 (of the 7 listed in your book)

Apply Rule 5 (Titles and Suffixes) to complete the index:

Andrew S Rolle, Jr.

• Unit 1: Andrew

• Unit 2: Jr.

• Unit 1: Rolle

• Unit 4: S

Rule 2 states that all articles, prepositions, conjunctions, and symbols are considered separate indexing units. Symbols ($, %) are considered as spelled in full.

• Ture

• False

Rule 6: Articles, Prefixes, and Particles.

A foreign particle or particle in a business name is combines with the name following it to form a single indexing unit.

• True

• False

Rule 9: Government Names.

Government names are indexed by the name if the governmental unit. Next, the distinctive name of the department or office is indexed.

TRUE.

Mark the correct example of this rule for the Ministry of Education

• Unit 1: Ministry, Unit 2: Education, Unit 3: of

• Unit 1: Ministry, Unit 2: of, Unit 3: Education

• Unit 1: Bahamas, Unit 2: Government, Unit 3: Ministry, Unit 4: of, Unit 5: Education

• None of the above