Administrative Assistant Quiz

A shredder is there to;

• Destroy paper documents by cutting them into small pieces.

• Staple pieces of paper together.

• Fax documents.

• Open envelopes.

A photocopier is used to;

• Take photos the way a camera does.

• Screen unwanted phone-calls.

• Make paper copies of documents.

• Correct spelling and grammar mistakes in documents.

In an office, for safety reasons it is important to:

• Make sure that the windows are kept open throughout the day.

• Say good morning to your colleagues in the morning.

• Know where the fire exits are located.

• Be apart of a social group

It's an administrative assistants job to:

• Monitor your bosses emails and calendar

• Wash your bosses car

• Shop for groceries for your bosses grandson

• Walk your bosses dog

Administrative assistants need to be:

• Organized

• Sympathetic

• Pushy

What is Microsoft Outlook used for?

• To keep a track of office expenses.

• It’s part of the diary management system.

• Used to assist with company audits.

• The management of emails and personal information.

Screening calls is a way of;

• Finding out the number of the person calling you.

• Identifying unwanted sales or nuisance phone calls.

• Getting vital information and statistics from callers.

• Giving callers the information they are looking for.

Good online password protection for computers will help to protect your company from:

• People trying to physically break into your office.

• Online hacking and corporate sabotage, both from inside the company and out.

• Unnecessary office expenditure.

• Computers and associated IT equipment malfunctioning.

One practical way to bring down office expenditure is to;

• Turn off lights, computers, monitors and all electronics at the end of the day

• Get staff to send out letters rather than emails.

• Turn off unused lights and computers or laptops at the end of the day.

• Send everyone home one hour early from work.

A devise that is connected to a laptop and which prints out information onto paper is called a;

• Printer

• Laptop

• Camera

• Switchboard