Higher AIT - Meetings

What name is given to the document used to inform attendees of the items for discussion at a meeting?

• Discussion List

• Notice of Meeting

• Agenda

• Minutes

What name is given to the document used to record a summary of key points discussed at a previous meeting?

• Chairperson's Agenda

• Notice of Meeting

• Agenda

• Minutes

What name is given to the document used to help the person in charge of running the meeting be more organised?

• Chairperson's Agenda

• Action Minutes

• Agenda

• Minutes

What information would NOT appear on a Notice of Meeting?

• Date of Meeting

• Location of Meeting

• Time of Meeting

• Discussion points for Meeting

Which task below would NOT be a consideration when choosing a suitable venue for a meeting?

• Cost / Budget available

• Distance for staff travelling

• If used by rival companies

• Facilities available

E-diary is often used to enter meeting details. Which statement below is NOT an advantage of using this software?

• Ability to enter recurring meetings just once

• Able to check availability of staff to select most suitable date

• Can set an auto reply option if not in office for a period of time

• Able to set up an alert for meetings shortly due to start

Which task would be completed immediately PRIOR to meeting?

• Check equipment and refreshments are available

• Send out Agenda

• Create Attendance Register

• Distribute Minutes of previous meeting

Which task would be completed immediately AFTER the meeting?

• Check equipment and refreshments Re-route calls and take signs down

• Send out Agenda for next meeting

• Get attendees to sign Attendance Register

• Distribute Minutes of previous meeting

Which task would NOT be done in the run up to a meeting?

• Create and send out Notice of Meeting and Agenda

• Prepare Chairperson's Agenda

• Book venue

• Type up Minutes of forthcoming meeting

Which task would NOT be done in the run up to a meeting?

• Create and send out Notice of Meeting and Agenda

• Prepare Chairperson's Agenda

• Book venue

• Type up Minutes of forthcoming meeting