What is the Work Breakdown Structure (WBS)?

Division of project into manageable and logically ordered tasks and subtasks.

What is a Gantt chart?

A horizontal bar chart that represents project tasks against a calendar.

What is a network diagram?

A diagram that shows task dependencies and the sequence of activities.

What is critical path scheduling?

The critical path represents the shortest time in which a project can be completed.

The amount of time that an activity can be delayed without delaying the project.

What are the main activities during project execution?

1. Execute baseline project plan 2. Monitor progress against baseline plan 3. Manage changes in baseline plan 4. Maintain project workbook 5. Communicate project status.

What is the purpose of a communication plan in project management?

To outline who the stakeholders are, what information they need, when it should be produced, and how it will be communicated.

What is the role of project management software?

To assist in entering project start or end dates, establishing tasks and dependencies, and viewing project information as Gantt or Network diagrams.

What is the unique characteristic of an OOSAD project?

OOSAD projects use a more iterative design approach, such as prototyping or object-oriented analysis and design.

What is the significance of iterations in OOSAD projects?

The system evolves incrementally over the life of the project, with portions of the final system constructed during each iteration phase.

What is the purpose of a preliminary budget in project planning?

To estimate the financial resources required for the project.

What is the importance of stakeholder communication in project management?

To ensure that all parties involved are informed and aligned on project progress and requirements.

What are the key skills required to be an effective project manager?

Management, leadership, technical skills, conflict management, and customer relationship management.

What is the difference between Gantt charts and network diagrams?

Gantt charts show task durations and time overlap, while network diagrams show task dependencies and do not show time overlap.

What is the purpose of a project initiation plan?

To establish the framework and procedures for starting a project.

What does the project closedown phase involve?

Bringing the project to an end, conducting post-project reviews, and closing the customer contract.

What is the significance of a baseline project plan?

It provides an estimate of the project’s tasks and resource requirements and guides the next project phase—execution.

What are the quantifiable results to be achieved in project planning?

They define what needs to be done and how success will be measured.

What is the role of a project manager during project initiation?

To assess size, scope, and complexity, and establish procedures.

What is the purpose of a project scope statement?

To define clear, discrete activities and the work needed to complete each activity.

What is the significance of conducting post-project reviews?

To evaluate the project's success and identify lessons learned for future projects.

What is the role of risk assessment in project planning?

To identify and assess potential risks that could impact the project's success.

What is the purpose of a communication medium in project management?

To determine the best way to convey information to stakeholders.

What is the importance of establishing a relationship with the customer during project initiation?

To ensure clear communication and alignment on project goals and expectations.

What is the role of a project workbook?

To maintain all project documentation and track progress throughout the project lifecycle.

What is the significance of defining project standards and procedures?

To ensure consistency and quality in project execution.

What is the purpose of a preliminary schedule in project planning?

To outline the timeline for project tasks and milestones.

What is the importance of stakeholder roles and responsibilities in project management?

To clarify expectations and ensure accountability among team members.

What is the role of a project manager in managing changes to the baseline plan?

To assess the impact of changes and adjust project plans accordingly.

What is the significance of documenting project information?

To maintain a record of decisions, changes, and progress for future reference.

What is the purpose of a project management environment and workbook?

To provide a structured approach to managing project documentation and processes.

What is the role of a project manager in monitoring project progress?

To ensure that the project stays on track and meets its objectives.

What is the importance of defining clear project objectives?

To provide direction and focus for the project team.

What is the significance of establishing a project initiation team?

To bring together key stakeholders and resources for project kickoff.

What is the role of a project manager in conflict management?

To address and resolve conflicts that may arise during the project.

What is the importance of customer relationship management in project management?

To build trust and ensure customer satisfaction throughout the project.

What is the significance of conducting a cost/benefit analysis in project planning?

To evaluate the financial viability of the project.

What is the role of project management software in scheduling?

To assist in creating and managing project schedules effectively.

What is the importance of defining project deliverables?

To clarify what the project will produce and ensure alignment with customer expectations.

What is the significance of establishing a project timeline?

To provide a schedule for project tasks and milestones.

What is the role of a project manager in ensuring customer expectations are met?

To communicate regularly with the customer and adjust plans as needed.

What is the importance of maintaining a project workbook?

To keep all project documentation organized and accessible.

What is the significance of defining project assumptions?

To clarify the conditions under which the project is being planned.

What is the role of a project manager in executing the baseline project plan?

To implement the plan and ensure that tasks are completed as scheduled.

Managing the Information Systems Project Flashcards

Student preview

93 questions

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1.

FLASHCARD QUESTION

Front

What is project management (PM)?

Back

A controlled process of initiating, planning, executing, and closing down a project.

2.

FLASHCARD QUESTION

Front

What are the key phases of project management?

Back

1. Initiation 2. Planning 3. Execution 4. Closedown

3.

FLASHCARD QUESTION

Front

What is a project manager responsible for?

Back

Initiating, planning, executing, and closing down a project.

4.

FLASHCARD QUESTION

Front

What is a System Service Request (SSR)?

Back

A standard form for requesting or proposing systems development work within an organization.

5.

FLASHCARD QUESTION

Front

What is a feasibility study?

Back

A study that determines whether a requested system makes economic and operational sense for an organization.

6.

FLASHCARD QUESTION

Front

What is a project charter?

Back

A short document prepared for the customer describing project deliverables and outlining the work required to complete the project.

7.

FLASHCARD QUESTION

Front

What are the elements of a project charter?

Back

1. Title and authorization date 2. Project manager name and contact information 3. Customer name and contact information 4. Project start and completion dates 5. Key stakeholders, roles, responsibilities 6. Project objectives and description 7. Key assumptions 8. Signatures of stakeholders

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