How to Build a Great Project Communications Plan

The video emphasizes that effective communication is crucial in project management, accounting for 80% of the role. It outlines how to create a robust communication plan using a table format with nine key columns: theme, topic, target, medium, tone, timing, test, teller, and tick. The video also discusses the importance of tailoring communication plans for key stakeholders, considering their influence and preferences. By implementing these strategies, project managers can enhance their communication skills and project success.

What is a major consequence of not keeping communication ahead of events in project management?

• Delayed project timelines

• Spread of rumors and loss of confidence

• Loss of team motivation

• Increased project costs

What is the basic form of a project communication plan?

• A table or matrix

• A flowchart

• A list of tasks

• A narrative report

Which component of a communication plan focuses on the main message or story?

• Target

• Topic

• Tool

• Theme

What does the 'Target' component of a communication plan refer to?

• The audience for the message

• The tone of the message

• The timing of the message

• The medium used for communication

Why is the 'Tone' of a message important in a communication plan?

• It sets the frequency of communication

• It decides the medium of communication

• It affects how the message is perceived

• It determines the length of the message

What is the purpose of the 'Test' component in a communication plan?

• To evaluate the effectiveness of the communication

• To determine the audience for the message

• To choose the right medium for communication

• To set the tone of the message

Who is responsible for creating the message in a communication plan?

• The project manager

• The teller

• The client

• The stakeholder

What does the 'Tick' component ensure in a communication plan?

• The message is clear and concise

• The message reaches the right audience

• The message is sent on time

• The message is approved before sending

Why is it important to tailor communication plans for key stakeholders?

• To reduce project costs

• To speed up project timelines

• To ensure their support and input

• To avoid unnecessary meetings

What should be considered when communicating with key stakeholders?

• Their dietary preferences

• Their preferred communication medium

• Their favorite color

• Their personal hobbies