How to Sort a List of Names Alphabetically in Word

The video tutorial demonstrates how to sort a list of names in Microsoft Word by both surname and first name. It begins by explaining the need to replace spaces with tab characters to create two columns of data. The tutorial then guides viewers through using the sort function to organize the names alphabetically, first by surname and then by first name. Finally, it shows how to remove the tab characters to return the list to its original format, now sorted.

What is the primary goal when sorting a list of names in Microsoft Word?

• To categorize names by their origin

• To highlight names with the same initials

• To sort names by surname and then by first name

• To arrange names by their length

Which keyboard shortcut is used to open the Find and Replace box in Microsoft Word?

• Ctrl + F

• Ctrl + R

• Ctrl + H

• Ctrl + T

What should spaces be replaced with to prepare the list for sorting?

• Semicolons

• Commas

• Hyphens

• Tabs

In the context of sorting, what does the term 'field' refer to?

• A cell in a spreadsheet

• A page in a document

• A column of data

• A row in a table

When sorting by surname and first name, which field should be sorted first?

• Field one

• Field two

• Field three

• Field four

What is the final step after sorting the list to ensure it is tidy?

• Adding more names

• Changing font style

• Removing tab characters

• Highlighting the sorted names

What symbol represents a tab character in the Find and Replace function?

• ^T

• ^S

• ^R

• ^F