Smarter Gmail Series: Lesson 3, Archive vs. Delete and Conversation View

This video tutorial covers three main topics: installing the Google Voice extension in Chrome, understanding and utilizing Gmail's conversation view, and the differences between archiving and deleting emails in Gmail. The instructor provides step-by-step guidance on each topic, emphasizing the benefits of using conversation view for better email organization and explaining why archiving is often preferable to deleting emails.

What is the primary function of the Google Voice extension in Chrome?

• To view text messages and voicemails

• To access Google Drive files

• To manage Google Calendar events

• To browse the internet faster

How does conversation view help in managing emails in Gmail?

• It separates each email into different folders

• It automatically deletes old emails

• It highlights important emails in red

• It stacks related emails together like papers

What is the main advantage of using conversation view in Gmail?

• It provides more storage space

• It allows for faster email sending

• It reduces inbox clutter by stacking related emails

• It automatically archives emails

Why is archiving preferred over deleting emails in Gmail?

• Archiving saves space on the server

• Archiving sends emails to the trash

• Archived emails can be easily retrieved later

• Deleting emails is not possible in Gmail

What happens when you use the 'Send and Archive' feature in Gmail?

• The email is sent and archived simultaneously

• The email is sent and moved to the trash

• The email is sent and then deleted

• The email is sent and marked as spam

How can you enable the 'Send and Archive' button in Gmail?

• By installing a browser extension

• By enabling it in the general settings

• By downloading a separate app

• By contacting Gmail support

What should you do if you need to print an entire email conversation in Gmail?

• Print each email individually

• Use the 'Print All' button at the top of the thread

• Copy and paste the emails into a document

• Forward the emails to a printer