Event Management - Facility Access

Who can reserve Event Management spaces without room rental fees?

• University departments

• Alumni

• Contracted Independent Organizations (CIOs)

• External organizations

What must CIOs do each spring to remain recognized?

• Submit a financial report

• Re-register with the Office of Student Engagement

• Host an event

• Update their website

Which organization type is NOT allowed to reserve Event Management spaces?

• Individual students

• Fraternities and Sororities

• University Departments

• Special Status Organizations

What is the maximum number of reservations a CIO can make in Event Management meeting rooms per semester?

• 30

• 10

• 20

• 40

Which space can alumni reserve for weddings?

• The Amphitheater

• The University Chapel

• Ern Commons

• Newcomb Hall

What is required for a new student organization to reserve a meeting space for an interest meeting?

• Approval from the Student Council

• A letter from the Dean

• Contact Event Management directly via email

• A sponsorship from a CIO

What is the deadline for submitting requests for large event spaces?

• 30 days prior

• 14 days prior

• 10 days prior

• 7 days prior

Which portal is used for submitting internal reservation requests for Student Affairs Spaces?

• Hoos Involved

• EMS

• Presence

• 25Live

What must be done if changes are needed after receiving an Event Confirmation email?

• Reach out to Event Management at least one week prior

• Submit a new reservation request

• Make changes in the online portal

• Contact the Alumni Association

What is the consequence of a no-show for a reserved space?

• The event is rescheduled

• A warning is issued

• Loss of scheduling privileges

• A fine is imposed