Worksheet 5: Project management tools and approaches (learner)

Define what is meant by project structure.

• The organization of files and directories in a project

• The timeline for project completion

• The budget allocated for a project

• The team members involved in a project

The main role and responsibility of the project board in project management is to:

• oversee the project and ensure it aligns with business objectives.

• handle the day-to-day operations of the project.

• manage the project team directly.

• execute the project tasks.

Explain what is meant by the term ‘deliverables’ in project management.

• The final products or outputs that are delivered to the client or stakeholders.

• The initial plans and proposals for a project.

• The team members involved in a project.

• The budget allocated for a project.

Explain the main differences between the reporting rigour in small and large projects.

• Small projects require less reporting rigour than large projects.

• Large projects require less reporting rigour than small projects.

• Both small and large projects require the same level of reporting rigour.

• Reporting rigour is not necessary for any project size.

Explain what is meant by ‘return on investment’ (ROI) when nearing project impacts.

• ROI is a measure of the profitability of an investment.

• ROI is a method to calculate project timelines.

• ROI is a tool for assessing team performance.

• ROI is a strategy for marketing campaigns.

A GANTT chart can inform a project manager how much of the project is completed so far by:

• Showing the start and end dates of tasks

• Displaying the percentage of tasks completed

• Highlighting the critical path

• Listing all project resources

The main purpose of a critical path analysis (CPA) network diagram is to:

• Identify the longest path of planned activities to the end of the project.

• Determine the shortest path to complete the project.

• Allocate resources efficiently across all tasks.

• Monitor the budget throughout the project.

The main difference between PERT and CPA is:

• PERT is used for time estimation, while CPA is used for cost estimation.

• PERT focuses on the critical path, whereas CPA focuses on the entire project.

• PERT is a probabilistic model, while CPA is a deterministic model.

• PERT is used for project management, whereas CPA is used for quality control.

Describe the meaning of this symbol in a flowchart.

• Start/End

• Process

• Decision

• Input/Output

The main purpose of using flowcharts when managing projects is to:

• visualize the project workflow

• increase project costs

• complicate the project management process

• eliminate the need for communication