CDI 6 PRELIM

It refers to all papers, books, book maps, and photographs or other documentary materials

regardless of physical form or characteristics, made or received by law enforcement agency in

pursuance of its legal obligations.

• Records

• Record

• Records Management

• Records Office

It refers to a function of administrative management, business operations and education
concerned with the creation, protection, preservation of records and records information required
for the continuance of government, business and industry operations at cost consistent with the
services involved.

• Records Office

• Records Center

• Records Management

• Records Custodian

It is a facility, sometimes specially designed and constructed for the lowcost and efficient storage
and furnishing or reference service on semicurrent/non -current records with suitable protection
pending their ultimate disposition.

• Records Management

• Records Center

• Records Office

• File

It refers to the local point of the agency where records are received, released and maintained for
future use.

• Records Center

• Records Office

• Records Custodian

• Coding System

They are a qualified officer who shall coordinate across the department lines on their records
activities and shall have the responsibility and control of all the records holding of the agency in
her/his possession.

• Staff Custodian

• Librarian Custodian

• Records Custodian

• Retention Period

It is used to speed the sorting and filing of records.

• File

• Coding System

• Retention Period

It is a folder containing records.

• File

• Coding System

• Retention Period

It is the specific period of time established and approved by competent authority after which a
given set of files is deemed ready to permanent storage of destruction.

Coding System

Retention Period

Records Management

• Coding System

• Retention Period

• Records Management

It is an act of determining the subject of subjects, which may be the names of individuals, names
of functions, or names of topics under which the records are to be filed and cross-referred according
to an established plan for files.

• Retention Period

• Indexing Records

• File

This record maintains the arrest and jail booking report which is required for all persons
arrested.

• Arrest and Booking Records

• Identification Record

• Administrative Records