Meeting Procedures Quiz

What is the name given to the tradition of rules and customs formed by centuries of trial and error to deal with meeting problems?

• Parliamentary procedure.

• Group interaction.

• Resolution.

Groups that meet to decide on action to be taken are known as:

• Caucuses.

• Deliberative assemblies.

• Special organizations.

The person chosen to preside over a meeting:

• Makes all the decisions in the meeting.

• Keeps order in the meeting.

• Should not designate who can speak.

The minimum number of members who must be present for a meeting is called:

• The quorum.

• The agenda.

• The session.

Which items may be found in the standard order of business?

• Approval of minutes, reports, and new business.

• Opening ceremonies, old business, and awards.

• Adoption of motions, code of ethics, and inspirations.

What does the chair say after the secretary reads the minutes?

• “Are there any additions, corrections, or changes to the minutes?”

• “Has everyone read the minutes?”

• “Are there any corrections to the minutes?”

When the draft minutes are sent to everyone before the meeting:

• They must still be read out loud.

• They do not have to be read unless a member insists.

• They are never read in the meeting.

What does the chair say when there are no (or no more) corrections to the minutes?

• All in favor of approving the minutes, say aye. Those opposed, say no.

• If there is no objection, the minutes are approved.

• If there are no (further) corrections, the minutes are approved.

When a report is given in the meeting:

• Any recommendations are considered at the end of the report.

• Any recommendations are considered under new business.

• Any recommendations are postponed until the next meeting.

Unfinished business on the agenda is:

• Another name for old business.

• Items on the agenda at the last meeting that were not reached before adjourning.

• Items of business that have been discussed in the past.