Chairing Meetings - Managing the Meeting

The video tutorial covers effective meeting management, starting with formal introductions and setting the tone. It emphasizes the importance of asking open, probing, and closed questions to facilitate discussions. The tutorial also addresses maintaining engagement, handling disruptions, and ensuring respectful contributions. It concludes with strategies for decision making and closing meetings effectively, highlighting the importance of summarizing discussions and recording outcomes.

What is the first step in managing a meeting effectively?

• Assigning roles

• Distributing meeting materials

• Opening the meeting formally

• Setting the agenda

Why is it recommended to create a meeting map?

• To allocate tasks

• To track the meeting's progress

• To remember participants' names

• To outline the meeting agenda

Which type of question is used to explore a topic broadly?

• Closed question

• Probing question

• Open question

• Rhetorical question

What is the purpose of a probing question?

• To explore a topic broadly

• To ask for opinions

• To confirm a detail

• To delve deeper into a specific point

How can a chairperson manage a participant going off on a tangent?

• Ignore the participant

• Thank them for their input

• Use a red herring card

• Redirect the conversation

What should a chairperson do if someone is disengaged during a meeting?

• End the meeting

• Encourage their participation

• Call them out publicly

• Ignore them

What is a key role of the chairperson when a meeting discussion concludes?

• To assign new tasks

• To summarize the discussion

• To start a new topic

• To dismiss the meeting

How should a chairperson handle a conflict between two participants?

• Ignore the conflict

• Ask them to resolve it outside the meeting

• Take sides

• End the meeting

Why is it important for the chairperson not to handle meeting recordings?

• It distracts from leading the meeting

• It is too time-consuming

• It requires special skills

• It is not their responsibility

What should be done at the end of a meeting?

• Start a new discussion

• Assign new roles

• Review the agenda

• Thank participants and confirm commitments