Documents of Meeting

What is the primary purpose of a meeting agenda?

• To record meeting minutes

• To provide a structured outline of topics to be discussed

• To inform participants about meeting location

• To assign tasks to team members

Which of the following must be included in a Notice of Meeting?

• List of previous meeting decisions

• Budget allocations for next quarter

• Date, time, and venue information

• Complete minutes from last meeting

In the Minutes of Meeting (MOM), who needs to be listed under attendance?

• Only the chairperson and minute taker

• Only those who actively participated

• Both present attendees and absentees

• Only department heads

Who responsible in circulating the notice of meeting?

• Chairperson

• Team member

• Secretary

• Treasurer

What is the recommended approach for preparing meeting minutes?

• Include every detail of conversations

• Use the agenda as a structural guide

• Only record final decisions

• Wait several weeks before drafting

Minutes of Meeting should include all EXCEPT

• Decisions made and resolution

• Key discussion and summaries

• Name of attendees and absentees

• Signature of all attendees

What should be done with meeting minutes after they are written?

• File them away immediately

• Circulate for review and approval

• Keep them private

• Post them publicly

How should topics in an agenda be organized?

• Alphabetically

• Based on presenter availability

• Prioritized by importance and time constraints

• Randomly for variety

What information should action items in minutes include?

• Only the task description

• Task, deadline, and responsible person

• Only the deadline

• Only the responsible person

According to the example Notice of Meeting (provided in the note), how far in advance should attendees confirm their attendance?

• One week before

• Three days before

• The day before

• Five days before