Mail Merge Practice

What is the primary purpose of using Mail Merge?

• To create a single document for personal use

• To automate the process of sending personalized letters to multiple recipients

• To print multiple copies of the same document

• To save documents in various formats

Which document holds the standard text and layout for Mail Merge?

• Data Source

• Main Document

• Merged Document

• Template

What type of data is stored in the Data Source for Mail Merge?

• Graphs and tables

• Recipient information such as names and addresses

• Formatting details for the final document

• Page layout settings

In Mail Merge, which of the following is NOT a typical source of data?

• Excel Spreadsheet

• Access Database

• PowerPoint Presentation

• CSV File

Which feature in Mail Merge allows you to insert the recipient's name, address, or other unique details?

• Fields

• Templates

• Placeholders

• Links

Which tab in Microsoft Word contains the Mail Merge feature?

• Home

• Insert

• Mailings

• Review

Which step allows you to preview each merged document before printing?

• Select Recipients

• Insert Merge Fields

• Preview Results

• Finish & Merge

When using an Excel file as the Data Source, what is required to connect it with Mail Merge?

• All data must be in one worksheet

• Data must include only numbers

• Data must be saved in .txt format

• Excel cannot be used as a Data Source

Which option would you select to send a Mail Merge document directly to an email?

• Send to Word

• Export as PDF

• Finish & Merge → Send E-mail Messages

• Copy and Paste

What happens when you click "Finish & Merge" and choose "Edit Individual Documents"?

• It saves each document as a separate file

• It merges all documents into one large document

• It opens each merged document for editing before finalization

• It sends documents to print immediately