Office 365 Essentials Quick Reference Guide Review By Mr. B

What is the keyboard shortcut to open a file in Office 365?

• Ctrl + N

• Ctrl + O

• Ctrl + S

• Ctrl + P

Answer explanation

The keyboard shortcut to open a file in Office 365 is Ctrl + O. This command is commonly used across various applications to quickly access and open existing files.

What is the keyboard shortcut to save a copy of a file in Office 365?

• Ctrl + S

• Ctrl + Shift + S

• Ctrl + P

• Ctrl + C

Answer explanation

The correct keyboard shortcut to save a copy of a file in Office 365 is Ctrl + Shift + S. Ctrl + S is for saving the current file, while Ctrl + P is for printing, and Ctrl + C is for copying.

Mason was working on his school project and accidentally deleted a paragraph. To undo this action, which keyboard shortcut should he use?

• Ctrl + Z.

• Ctrl + Y.

• Ctrl + X.

• Ctrl + C.

Answer explanation

The correct keyboard shortcut to undo an action is Ctrl + Z. This command is widely used in various applications to reverse the last action taken.

What is the keyboard shortcut to copy text in Office 365?

• Ctrl + C

• Ctrl + V

• Ctrl + X

• Ctrl + Z

Answer explanation

The keyboard shortcut to copy text in Office 365 is Ctrl + C. This command allows users to duplicate selected text, making it easy to paste elsewhere using Ctrl + V.

Which keyboard shortcut is used to align text to the center?

• Ctrl + E

• Ctrl + L

• Ctrl + R

• Ctrl + J

Answer explanation

The keyboard shortcut Ctrl + E is used to align text to the center in most word processing applications. The other options correspond to left alignment (Ctrl + L), right alignment (Ctrl + R), and justify (Ctrl + J).

During a computer class, Ava was asked to display the Font dialog box. Which keyboard shortcut should she use?

• Ctrl + Shift + F.

• Alt + F4.

• Ctrl + P.

• Shift + F10.

Answer explanation

The correct keyboard shortcut to display the Font dialog box is Ctrl + Shift + F. This combination is commonly used in many applications to quickly access font settings.

Benjamin is working on a document in Microsoft Word and wants to remove an indent. What is the keyboard shortcut he should use?

• Ctrl + Shift + M

• Ctrl + T

• Ctrl + Q

Answer explanation

The keyboard shortcut to remove an indent in Microsoft Word is Ctrl + Shift + M. This command effectively resets the paragraph indentation, making it the correct choice among the options provided.

Fill in the blank: To set a fixed column width or row height, click the Format button on the Home tab, select Column Width or Row Height, enter a column width or row height value, then click ____.

• OK.

• Cancel.

• Apply.

• Submit.

Answer explanation

To finalize the column width or row height setting, you must click 'OK' after entering the desired value. This confirms your changes, while 'Cancel' would discard them.

What is the shortcut to edit the active cell in Excel?

• F2

• Shift + F3

• Ctrl + '

• Ctrl + Shift + U

Answer explanation

The shortcut to edit the active cell in Excel is F2. Pressing F2 allows you to quickly enter edit mode for the selected cell, making it the correct choice among the options provided.

What is the purpose of the 'Crop a Picture' option in PowerPoint?

• To resize the picture

• To remove unwanted parts of the picture

• To change the picture format

• To add effects to the picture

Answer explanation

The 'Crop a Picture' option in PowerPoint is specifically designed to remove unwanted parts of the picture, allowing users to focus on the desired area without resizing or altering the format.