
Electronic Document Management

Quiz
•
Computers
•
Professional Development
•
Medium
Mohammed Salem
Used 1+ times
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10 questions
Show all answers
1.
MULTIPLE CHOICE QUESTION
30 sec • 1 pt
What is a Document Management System (DMS)?
A Document Management System (DMS) is a type of coffee machine.
A Document Management System (DMS) is a tool for gardening.
A Document Management System (DMS) is a software that helps organizations store, manage, and track electronic documents and images.
A Document Management System (DMS) is a type of musical instrument.
2.
MULTIPLE CHOICE QUESTION
30 sec • 1 pt
Name one key benefit of using EDMS software.
Limited access to documents
Slower document retrieval process
Efficient document organization and retrieval
Increased paper waste
3.
MULTIPLE CHOICE QUESTION
30 sec • 1 pt
How can EDMS software help with document version control?
EDMS software can only store the latest document version
EDMS software has no impact on document version control
EDMS software increases the risk of versioning errors
EDMS software helps with document version control by providing version tracking, audit trails, and access controls to manage document versions effectively.
4.
MULTIPLE CHOICE QUESTION
30 sec • 1 pt
What are some common features of EDMS software?
Document storage, version control, access control, search functionality, workflow automation, integration capabilities
Real-time collaboration, Data encryption, Cloud storage only
5.
MULTIPLE CHOICE QUESTION
30 sec • 1 pt
Explain the concept of integration in the context of EDMS.
Integration in EDMS refers to the process of physical document storage only.
Integration in EDMS is limited to communication within the system itself.
Integration in EDMS involves manual data entry without any automation.
Integration in EDMS enables the system to communicate with other software applications or systems for data sharing and process automation.
6.
MULTIPLE CHOICE QUESTION
30 sec • 1 pt
How does EDMS software facilitate collaboration among users?
EDMS software limits access to documents, hindering collaboration
EDMS software only allows one user to work on a document at a time
EDMS software does not support communication features for users
EDMS software provides a centralized platform for storing, accessing, and sharing documents, enabling multiple users to collaborate, track changes, and communicate effectively.
7.
MULTIPLE CHOICE QUESTION
30 sec • 1 pt
What are some security measures typically found in EDMS software?
Access control mechanisms, encryption, audit trails, secure authentication, software updates, disaster recovery plans
Firewall protection, Biometric authentication, Data compression
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