PFG Certification LO#3

Which of the following is NOT a primary responsibility of the project manager during the definition phase?

• Appoint and develop a project management team
• Create the outline business case
• Plan the project
• Identify, assess, and produce plans for managing stakeholders

Answer explanation

The correct answer is "Create the outline business case" because it is not typically the project manager's responsibility. Relevant Passage: "Definition phase... Plan the project. This consists of producing an integrated project management plan (PMP)... Identify, assess and produce plans for managing the stakeholders."

What is one of the key responsibilities of the sponsor during the deployment phase?

• Plan delivery stages in detail
• Monitor project progress and make control decisions
• Disband the project team
• Conduct a post-project review

Answer explanation

The correct answer is "Monitor project progress and make control decisions" as it is a key sponsor responsibility during deployment. Relevant Passage: "Deployment Phase... Monitor project progress and make control decisions when necessary."

Who is primarily responsible for providing and securing the funding needed for a project to succeed?

• Project Manager
• Project Team Members
• Project Sponsor
• End Users

Answer explanation

The correct answer is "Project Sponsor" because they are responsible for funding. Relevant Passage: "The sponsor... is responsible for providing/securing the funding the project needs to succeed."

Which group is typically chaired by the sponsor and supports decision-making by bringing in key stakeholder views?

• Project Management Office
• Project Team
• Steering Group/Project Board
• End Users

Answer explanation

The correct answer is "Steering Group/Project Board" as it is chaired by the sponsor for key decisions. Relevant Passage: "The role of project governance via the project steering group/project board... It is chaired by the sponsor who has the ultimate decision-making role."

What is the role of the project manager during the transition phase?

• Monitor the project's external environment
• Secure final business case approval
• Plan for handover of the project’s outputs
• Create an outline business case

Answer explanation

The correct answer is "Plan for handover of the project’s outputs" which is key during transition. Relevant Passage: "Transition (handover and close)... Plans for handover of the project’s outputs to the user community."

What is one of the responsibilities of the users in a project?

• Approve the project management plan (PMP)
• Ensure the project stays focused on achieving the requirements
• Disband the project team
• Manage risk, issues, and change requests

Answer explanation

The correct answer is "Ensure the project stays focused on achieving the requirements" as it is a user responsibility. Relevant Passage: "The role and responsibilities of the users... They need to ensure that the project stays focused on achieving the requirements and does not stray from it."

Which phase involves the sponsor signing off the project and confirming its closure?

• Concept Phase
• Definition Phase
• Deployment Phase
• Transition Phase

Answer explanation

The correct answer is "Transition Phase" where the sponsor signs off and confirms closure. Relevant Passage: "Transition... Sign off the project and confirm the closure."

Who is responsible for conducting a post-project review?

• Project Sponsor
• Project Manager
• Steering Group/Project Board
• End Users

Answer explanation

The correct answer is "Project Manager" who conducts the post-project review. Relevant Passage: "Transition (handover and close)... Conducts a post project review."

Which role is accountable for ensuring that the project work is governed effectively and meets the identified needs?

• Project Manager
• Project Sponsor
• Project Team Members
• End Users

Answer explanation

The correct answer is "Project Sponsor" who ensures the project meets identified needs. Relevant Passage: "The sponsor... A critical role as part of the governance board of any project. The sponsor is accountable for ensuring that the work is governed effectively and delivers the objectives that meet identified needs."

What is one of the responsibilities of the project management office (PMO)?

• Create the outline business case
• Disband the project team
• Support the project manager with decision-making
• Ensure adequate project controls are in place

Answer explanation

The correct answer is "Ensure adequate project controls are in place" as it is a key PMO responsibility. Relevant Passage: "Definition phase... Ensure that adequate project controls are in place."