Comprehensive Roleplay: Internal Audit

What is the first step in the purchasing process as described by Mr. Faris?

• Evaluating and verifying vendor qualifications

• Identifying the need for a product or service

• Creating a purchase order

• Reviewing vendor performance

What is the primary role of the internal auditor team?

• To manage the purchasing department  

• To ensure compliance with vendor selection policies

• To provide independent assurance of risk management and internal controls  

• To oversee the senior management  

During the audit, which of the following documents did Mr. Faris provide to the auditors?

• Budget reports

• Sales forecasts

• Requisition forms and vendor qualifications

• Marketing plans

What challenge did Ms. Ifah suggest could be mitigated by using comprehensive audit checklists and templates?

• Ensuring compliance with food safety standards

• Streamlining the review process of complex documentation

• Improving vendor relationships

• Reducing procurement costs

According to Mr. Faris, why was there incomplete and missing documentation related to vendor selection?

• Lack of clear communication between departments

• Insufficient budget for documentation

• Vendor non-compliance

• Overly complex procurement policies

Ms. Nurin emphasized the importance of which aspect in the vendor selection process?

• Competitive pricing

• Delivery speed  

• Regulatory compliance

• Vendor location

What solution did Mr. Syahid suggest to address resistance to change within the purchasing department?

• Increasing salaries

• Involving affected teams in decision-making and providing training

• Hiring more staff

• Reducing audit frequency

What did Ms. Ifah propose to make the audit review process more efficient?

• Outsourcing the audit process

• Conducting fewer audits

• Developing comprehensive audit checklists and templates

• Focusing only on high-risk areas

What was the main reason for the missing approval signature on a requisition form, as explained by Mr. Faris?

• Miscommunication with the vendor

• The requisition was verbally approved but not formally signed

• Lack of understanding of the policy

• The purchase was unauthorized

What follow-up action did Ms. Aina plan to take after presenting the audit findings and recommendations?

• Dismiss the purchasing team  

• Hire more auditors  

• Prepare the final audit report and follow up in three months  

• Immediately implement new policies without review