Quiz 5 Retention & Disposition of Electronic Records

​ (a)   is the process of holding documents for use.

• Retention
• Retention schedule
• Retention period
• Disposal schedule

Retention schedule outlines the retention periods for different types of records, specifies their disposition methods (e.g., destruction, transfer to archives), and provides guidance on managing records throughout their lifecycle, from creation to final disposition.

• True

• False

Disposition and disposal refer to the processes involved in implementing decisions regarding the retention, destruction, or transfer of records. These decisions are typically documented in disposition or similar instruments.

• True

• False

All records created by the system should be scheduled for appropriate ______

Which of the following statements best describes records retention?

• Records retention ensures that documents are stored until they are disposed of.

• Records retention involves safeguarding important records and maintaining them for a required period.

• Records retention ensures that documents are released to the public at the appropriate time.

• Records retention helps organizations develop industry regulations and business needs.

​ (a)   is responsible for the monitoring, planning and implement ​ (b)   programs in ministries, departments, and public agencies.

• National Archive
• National Library
• Record Center
• record disposal
• record retention
• record schedule

Which of the following conditions typically allows for the disposal of records?

• Actions of public records are ongoing.

• Records have not reached the storage period as set in the disposal schedule.

• Records have been completed and no longer require action.

• The physical state of the record allows for preservation.

Which of the following statements best describes the effect of deletion on electronic records?

• Deletion ensures permanent destruction of electronic records

• Information becomes completely inaccessible after deletion.

• Deleted electronic records may still be accessible or recoverable through various means.

• Deletion makes electronic records immune to electronic forensics.

Match the common method used to destroy electronic record with their description

• Replace existing data with new data

• Physically destroying storage media

• Make the record inaccessible

• Deletion

• Using method of shredding, cutting etc

• Degaussing

• Erase data using strong magnetic field

• Overwriting

_______ records are government records produced or received during routine actions and do not need to be filed