Live Session 6 (Memo & Announcement Text)

What is memorandum?

• a short notice usually written by the management to address a certain policy or give a certain announcement or changes in an organization.

• a short usually written by the management to address a certain policy or give a certain announcement or changes in an organization.

• a long notice usually written by the management to address a certain policy or give a certain announcement or changes in an organization.

• a short letter usually written by the management to address a certain policy or give a certain announcement or changes in an organization.

Answer explanation

The correct choice is 'a short notice usually written by the management to address a certain policy or give a certain announcement or changes in an organization.'

Below are the purpose of memo, except...

• To inform

• To give suggestions

• To describe

• To communicate the ideas.

Answer explanation

The correct choice is 'To describe' because a memo is typically used to provide information or details about a specific topic, not just to describe it.

It contains the name of the recipient of the memo who will be reading it.

• To

• From

• Date

• Subject

Answer explanation

The correct choice is 'To' as it indicates the recipient of the memo who will be reading it.

It contains the sender’s name and job title. i.e. your name or the name of the person who is signing the memo.

• To

• From

• Date

• Subject

Answer explanation

The correct choice is 'From' as it contains the sender's name and job title, which is typically your name or the name of the person signing the memo.

It contains the complete current date or the date when the memo was written. Write the date in the format being used in your organization for all communication documents.

• To

• From

• Date

• Subject

Answer explanation

The correct choice is 'Date' as it contains the complete current date or the date when the memo was written, following the organization's communication document format.

Tells the reader what the memo is about in one line. When you write a subject line, be as much clear as possible by including meaningful words or phrase.

• To

• From

• Subject

• Date

Answer explanation

The subject line of a memo tells the reader what the memo is about in one line. Therefore, the correct choice is 'Subject'.

What are the features of memo?

• Keep the structure brief, simple, writing past tense

• Generally less formal than letter, establish accountability, simple

• Help build good relationship, difficult to understand, Keep the structure brief

• Professional tone, help unbuild good relationship, as formal as letter

Answer explanation

The correct answer is generally less formal than a letter, establishes accountability, and is simple.

When is the memo written?

• helath & safety committee

• Joe Chan

• 29 Nov 2013

• Room Change

Answer explanation

The memo was written on 29 Nov 2013, as indicated in the answer choices.

To whom is the memo intended?

• Health and Safety Committee

• Joe Chan

• Chair person

• Committee

Answer explanation

The memo is intended for the Health and Safety Committee, as indicated in the correct answer choice.

What is the purpose of this memo?

• To give suggestions about the meeting

• To inform about the meeting

• To instruct the meeting

• To remind the meeting

Answer explanation

The purpose of the memo is to inform about the meeting, not to give suggestions, instruct, or remind about it.