Recap_Records Management Webinar

1. It is otherwise known as the National Archives of the Philippines Act

• Republic Act No. 9471
• Republic Act No. 9470
• National Archives of the Philippines Act No. 9470
• Philippine National Archives Act No. 9470

What functions of the National Archives of the Philippines wherein it identifies, conserves and promotes documentary heritage?

• Cultural Function  

• Audit Function

• Governance Function  

• Management Function

It refers to information, whether in its original form or otherwise, including documents, signatures, seals, texts, images, sounds, speeches, or data compiled, recorded, or stored.

• Information
• Documents

• Records

• Data

Who identify records and records sources, develop a file plan, a records disposition schedule and provides records management guidance?

• Data analyst
• Records custodian

• Property custodian

• Archivist

It refers to that aspects of records management that deals with  keeping and maintaining records in custody and the procedures of classifying, filing and servicing them.

• Storage and disposal
• Archiving and destruction
• Maintenance and servicing
• File Management

It is classifying and arranging of records in a systematic way so that they are not only safely stored but also quickly retrieved when needed.

• Indexing
• Sorting
• Categorizing
• Filing

It is  the periodic inspection of the internal condition of a particular file to determine the accuracy of classification, coding, indexing and filing of records.

• File audit

• Record examination
• Data investigation
• File assessment

What are the 3E’s of records management?

• Excellence, Execution, and Endurance
• Education, Experience, and Expertise
• Elasticity, Empowerment, and Engagement
• Economy, Efficiency, and Effectiveness

How long can we keep the Disbursement Voucher in our school?

• 3 years

• 5 years

• 10 years

• 15 years

If you are looking for birth certificate of those born in the year 1939, where can you get them?

• National Archives of the Philippines

• Philippine Statistics Authority

• Local Registry Office

• Hospital Records