Roxanne Practice Quiz COMP 6

You are a grant professional working on a project with a close friend who owns a consulting firm. Your friend offers your organization a discounted rate for their services. What should you do?

• Accept the offer to save money for the organization.

• Politely decline the offer and explain the potential conflict of interest.

• Consult with your supervisor before making a decision.

• Accept the offer and disclose the relationship to stakeholders.

Answer explanation

Answer: Politely decline the offer and explain the potential conflict of interest.

Why: Accepting a discounted rate from a close friend may create the appearance of a conflict of interest. It's essential to maintain transparency and avoid situations that could compromise the integrity of the grant process.

COMP: 6.1

You discover that a colleague involved in the grant decision-making process has a financial interest in one of the organizations applying for funding. What is the most appropriate course of action?

• Keep the information to yourself to avoid conflict.

• Disclose the conflict of interest to the appropriate parties.

• Confront your colleague directly about the conflict.

• Recuse yourself from the decision-making process and proceed as usual.

Answer explanation

Answer: Disclose the conflict of interest to the appropriate parties.

Why: Transparency is crucial in maintaining the integrity of the grant process. Disclosing the conflict of interest ensures that stakeholders are aware of potential biases and can take appropriate actions to address the situation.

COMP: 6.1

During a grant review meeting, you notice that a team member consistently favors applications from organizations with which they have personal ties. What should you do?

• Confront the team member in the meeting about their bias.

• Ignore the behavior to maintain team harmony.

• Document the observations and report them to higher management.

• Adjust your own scoring to align with your colleague's preferences.

Answer explanation

Answer: Document the observations and report them to higher management.

Why: Addressing bias in the grant review process is crucial for fairness. By documenting the observations and reporting them to higher management, you contribute to maintaining the integrity of the decision-making process.

COMP: 6.1

You are in charge of selecting vendors for a grant-funded project. A family member owns a business that could provide the required services. What is the appropriate action?

• Immediately choose your family member's business to support them.

• Recuse yourself from the vendor selection process and delegate it to a colleague.

• Disclose the family relationship but proceed with the selection process.

• Choose your family member's business without disclosing the relationship.

Answer explanation

Answer: Recuse yourself from the vendor selection process and delegate it to a colleague.

Why: Having a family member involved in the vendor selection process can create a conflict of interest. The best course of action is to recuse yourself to ensure fairness and impartiality in the decision-making process.

COMP: 6.1

You are working on a grant proposal, and a board member of your organization recommends a specific consultant for a key project role. What should you do?

• Accept the recommendation without further consideration.

• Politely thank the board member but explain the need for an unbiased selection process.

• Immediately hire the recommended consultant to maintain good relations with the board.

• Consult with other team members and then decide whether to consider the recommended consultant.

Answer explanation

Answer: Politely thank the board member but explain the need for an unbiased selection process.

Why: Accepting a recommendation without due consideration can give the appearance of favoritism. Politely acknowledging the suggestion while emphasizing the importance of an unbiased selection process helps maintain transparency and fairness in the decision-making process.

COMP: 6.1

You are reviewing a grant proposal from a local nonprofit organization. As you examine the budget, you notice a significant portion allocated to the organization's leadership team for "consultation fees." What action should you take?

• Approve the budget as presented

• Request clarification on the nature of the consultation fees

• Disregard the budget and focus on other proposal elements

• Suggest increasing the allocation for leadership consultation

Answer explanation

Answer: Request clarification on the nature of the consultation fees

This choice promotes transparency and addresses the appearance of impropriety by seeking clarification on potentially questionable expenses, ensuring that the funds are directed towards the intended beneficiaries rather than benefiting the organization's leadership.

COMP: 6.2

While conducting a site visit for a funded project, you discover that the project manager has employed family members as contractors without disclosing this information. How should you respond?

• Ignore the situation to avoid conflict

• Document the finding in your report and address it with the project manager

• Immediately terminate the grant funding for non-compliance

• Acknowledge the situation but continue funding since the project is on track

Answer explanation

Answer: Document the finding in your report and address it with the project manager

This choice emphasizes addressing circumstances that mislead stakeholders and ensures that any potential conflicts of interest are documented and addressed appropriately, maintaining transparency and accountability.

COMP: 6.2

You receive information that a portion of the grant funds has been used to organize a lavish event for the organization's donors, rather than being utilized for the specified project activities. How should you proceed?

• Congratulate the organization for their donor engagement efforts

• Report the misuse of funds to the appropriate authorities

• Overlook the issue since it promotes positive relations with donors

• Suggest allocating more funds for future donor events

Answer explanation

Answer: Report the misuse of funds to the appropriate authorities

This choice aligns with the competency of identifying circumstances that mislead stakeholders and have an appearance of impropriety. Reporting the misuse of funds ensures accountability and redirects resources back to the intended beneficiaries.

COMP: 6.2

You notice a grant applicant who is also a close personal friend submitting a proposal for funding. How should you handle this situation to avoid any appearance of impropriety?

• Recuse yourself from the review process and have another colleague assess the proposal

• Prioritize the proposal due to the personal connection

• Reject the proposal without reviewing it to avoid bias

• Advocate for the proposal during the review to support your friend

Answer explanation

Answer: Recuse yourself from the review process and have another colleague assess the proposal

This choice ensures that personal relationships do not influence the decision-making process, preventing any appearance of impropriety and maintaining the integrity of the grant evaluation process.

COMP: 6.2

During a routine audit, you discover that a portion of the grant funds has been diverted for personal use by a project manager. What immediate action should be taken?

• Confront the project manager privately and ask for an explanation

• Ignore the findings to avoid causing disruption

• Report the incident to the grantor and recommend appropriate consequences

• Suggest reallocating more funds to prevent future diversions

Answer explanation

Answer: Report the incident to the grantor and recommend appropriate consequences

This choice aligns with the competency of identifying circumstances that profit stakeholders other than the intended beneficiaries. Reporting the incident ensures that appropriate actions are taken to address the diversion of funds and prevent such occurrences in the future.

COMP: 6.2