RM IMD161

Which one is the definition of record based on IRMT 1999

• Materials in written or other form setting out facts or events or otherwise recording information and includes papers, documents, registers, printed materials, books, maps, plan, drawings, photographs, microfilms, cinematograph films, sounds recordings, electronically produced records regardless of physical form or characteristics and any copy thereof

• A document regardless of form or medium created, received, maintained and used by an organisation (public or private) or an individual in pursuance of legal obligations or in the transaction of business, of which it forms a part or provides evidence

• An area of management responsible for holding efficient and systematic control over creation, use, maintenance and disposal of records. Control this including capture of evidence and information on activities and an organization's transactions

• The systematic control of all records from their creation or receipt, through their processing, distribution, organization, storage and retrieval to their ultimate disposition

Which one is referring to Records Element: Structure

• Information contextual also allows the validity, reliability and integrity of the record to be proven and this is especially important for electronic records

• Includes text, data, symbols, images, sounds, graphics and other information which forms the record

• To ensure the content of the record is consistent creation of RECORD and does not change all the time, it should be captured into a format or stable media.

• Relates to how records are recorded, including usage symbols, layouts, formats, media and more.

The final phase of a life cycle

• Disposition

• Use

• Appraisal

• Distribution

Document is a representation of information in a formalized manner suitable for communication

• TRUE

• FALSE

File cover colors in registry indicate the level of files security

• TRUE

• FALSE

Is a process to determine the value of records

• 
  Maintenance

• Creation

• Disposal

• 
  

  Appraisal

Public records are defined as records created, received and maintained in any ______ agency.

• NGO

• 
  Government

• Private organization

• Business

Current records are infrequently used in the conduct of current business

• TRUE

• FALSE

'Records must be reliable and trustworthy' under which characteristic of record?

• Authority

• Static

• Unique

• Authentic

Which one determines the statement for the category of private records?

• Records created or received and maintained in any public sector agency.

• Records support openness and transparency by documenting and providing evidence of work activities and by making them available to the respective users.

• Records includes all the documents that institutions or individuals create or receive in the course of administrative and executive transactions

• Records created, received and maintained by non-governmental organizations, families or individuals relating to their private and public affairs