Writing Email

Hairuddin Omar, a maths teacher, has written three emails this morning. Read the opening lines of the emails and then match them to the descriptions of the emails below.

• Dear Sir or Madam, Could you please...

• Hairuddin emailed all the maths teachers at his school about some training.

• Morning everyone, Just thought you...

• Hairuddin sent an email asking for more information about a conference. He did not know the name of the person who will read his email.

• Dear Mr Bakar, I am writing to you...

• Hairuddin emailed a man called Norozan Bakar, the father of a pupil at the school. He wanted to know why Mr Bakar’s son was absent from school.

Which phrases are an appropriate way to end a formal email?

• Yours truly,

• With best regards,

• For your information

• Yours sincerely,

• To Whom It May Concern

Which phrases are an appropriate way to end an informal email?

• Cheers,

• Regards,

• Rgds,

• CC

• Hi again,

Put the phrases in the right order to make sentences.

• to meeting

• look

• forward

• you

• I

Put the following elements of an email in the typical order.

• The writer greets the reader.

• The writer explains the purpose/topic of the email.

• The writer askes the reader to do something.

• The writer mentions their next communication with the reader.

• The writer thanks the reader for their email. Or if the reader does not know the writer, the writer explains who they are.

Reorder the following

• You told me you have lots of baby clothes. Do you think I could borrow some for my baby? I've looked in the shops, and new baby clothes are so expensive … Could you let me know if this is OK?

• By the way, I've also started a new job. It's going really well!

• Anyway, I look forward to hearing from you soon. Give my best wishes to your wife and family. Regards, 
  George

• Hello Dmitri, 
  How is life? I haven't seen you for a long time. How are your children?

• I'm writing with some good news – my wife is having a baby next month. We think it's going to be a girl, and we're very excited. But I also wanted to ask you something!

Dear Janice, ​​​ (a)   I haven't seen you for ages! I'll be at the Global Education seminar next week. I'm glad you are going too. ​ (b)   and have a coffee? Please let me know.

With best wishes, Dana.

• How are you?
• Shall we meet
• I'm writing because
• Could we chat
• I am writing about

Dear Sir or Madam, ​​​ (a)   my reservation for 2 March. Unfortunately, I have to cancel my reservation for personal reasons. I hope there will not be any charge for this. ​ (b)   this cancellation? I look forward to hearing from you.

Yours truly, Mary Sinati.

• I'm writing because
• Could we chat
• I am writing about
• Could you please confirm
• My name is Mary Sinati