Project Management Processes

In which project management process group is the details project budget created?

• Initiating

• Before the project management process

• Planning

• Executing

Answer explanation

Notice the use of the word "detailed". Such a budget is created during the project planning phase.

The project charted is created in which project management group?

• Executing

• Planning

• Closing

• Initiating

Answer explanation

The project charter is needed before the planning and execution of the work can begin. Therefore it is created and approved in project initiating.

The project team has just competed the initial project schedule and budget. The NEXT thing to do is to:

• Identify risks

• Begin iterations

• Determine communication requirements

• Create a bar (Gantt) chart

Answer explanation

Communications requirements and quality standards are needed before risks can be determined. Iterations cannot begin until risks are identified, qualified, and quantified, and responses are developed. Through iterations, the WBS and other parts of the project management plan are revised. A bar chart would have been done during the creation of the schedule, so it cannot be the NEXT thing.

Of the choices listed, determine communications requirements is the best option.

A detailed project schedule can be created only after creating the:

• Project budget

• Work Breakdown Structure

• Project management plan

• Detailed risk assessment

Answer explanation

In the project management process, the project budget, detailed risk assessment, and project management plan come after the schedule is created. The only answer that could be as input is the WBS.

The person who should be in control of the project during Project Planning is the:

• Project manager

• Team member

• Functional Manager

• Sponsor

Answer explanation

A project manager should be named early in the project, during project initiating, if possible. It is then their responsibility to control the project throughout its life.

Which of the following is NOT an input to the initiating Process group?

• Company Processes

• Company Culture

• Historical WBS

• Project Scope Management

Answer explanation

The project scope statement is an output of project planning.

The project sponsor has just signed the project charter. What is the NEXT thing to do?

• Being to complete the work packages.

• Validate Scope

• Start integrated change control.

• Start to create management plans.

Answer explanation

The project charter is created during project initiating. Completing work packages is done during project executing. Validating scope and performing integrated changes control are done during project monitoring and controlling. Started to create management plans is the best choice, as it is part of project planning, which takes place after Initiating has been completed.

The high-level project schedule constraints have just been determined. What project management process group are you in?

• Initiating

• Planning

• Executing

• Monitoring and Controlling

Answer explanation

High-Level constraints are identified in the project charter, which is created during the project initiating.

The WBS and WBS Dictionary are completed. The project team has begun working on identifying risks. The sponsor contacts the project manager, requesting that the responsibility assignment matrix to be issued. The project has a budget of &100,000 and is taking place in 3 countries using 14 Human Resources. There is litter risk expected for the project, and the project manager has many projects similar to this one. What is the NEXT thing to do?

• Understand the experience of the sponsor on similar projects.

• Create an activity list.

• Make sure the project scope is defined

• Complete the risk management and issue the responsibility assignment matrix.

Answer explanation

Creating an activity list comes next after the WBS & WBS dictionary.

Look at the order of planning the project that the team has chosen. Although understanding the experience of the sponsor might sound like a good idea, the sponsor is a stakeholder and understanding the stakeholders is part of the stakeholder analysis. That should have occurred before the creation of the WBS. Project scope must be defined before the WBS can be created.

Completing risk management and issuing the responsibility assignment matrix cannot be best, as that works does not come next in the process. Other work must be done before risk management can effectively be completed.

A project manager does not have much time to spend on planning before the mandatory start date arrives. He wants to move through planning as effectively as possible. What advice would you offer?

• Make sure you have a signed project charter and then start the WBS.

• Create an activity list before creating a network diagram

• Document all the known risks before you document the high-level assumptions.

• Finalize the quality management plan before you determine quality metrics.

Answer explanation

The activity list is created before the network diagram so that is the BEST option.

This question is asking which of the choices is the MOST effective way to move through project planning. Starting the WBS immediately after obtaining the project charter skips the important steps of defining the scope and other activities. High-level assumptions are determined in project initiating. Quality metrics are determined as part of the quality management plan, not after it.