Meeting Documentations

What are the main documents required for committee meetings?

• Notice, Agenda, and Memorandum

• Notice, Agenda, and Minutes

• Agenda, Memorandum, and Minutes

• Notice, Memorandum, and Minutes

What is the primary purpose of a meeting?

• To consult by giving or receiving advice

• To review past decisions

• To send out notices and memorandums

• To solve personal problems of employees

What is a Notice?

• A formal way of informing people of a meeting

• A brief announcement of an event or decision

• A summary of a meeting

• A way to give feedback

Who sends the Notice of a meeting?

• The manager of the organization

• The secretary of the committee

• The employee who called for the meeting

• The highest-ranking person in the organization

What are the features of a Notice?

• Must be in the form of an introduction-body-conclusion structure

• Must be sent through internal post

• Must be signed by the manager

• Must have accuracy, brevity, and completeness

What is the direction of communication for Notices?

• Downward communication

• Upward communication

• Lateral communication

• Diagonal communication

What is the primary difference between Notices and Memorandums?

• Notices are used for upward communication, and memorandums are used for downward communication.

• Notices are put on bulletin boards or chalked on the floor, and memorandums are sent through the internal post.

• Notices have a fixed number of receivers, and memorandums are used for mass communication.

• Notices are used to communicate with those at the lowest levels of the hierarchy, and memorandums are used for medium and higher levels.

What is an Agenda?

• A summary of the meeting

• A formal way of informing people of a meeting

• A list of items to be discussed during a meeting

• A way to give feedback

What are the common items in an Agenda?

• Introduction, Body, and Conclusion

• Background, Purpose, and Conclusion

• Action Items, Discussion Topics, and Time Allocations

• Recommendations, Feedback, and Suggestions

Who writes the Agenda?

• The secretary of the committee

• The highest-ranking person in the organization

• The employee who called for the meeting

• The manager of the organization