Writing a Report- Part 3

22. Neveah has a large amount of quantitative data made up of exact figures to present in a report. Which of the following should Neveah use to present this data?

• a line chart

• a table

• a pie chart

• a bar graph

23. When long formal reports are printed on plain paper, which of the following formats should be used?

• memo format

• letter format

• manuscript format

• handwritten format

24. Which of the following is a collection of information stored electronically so that it can be accessed and search by computer or mobile electronic device?

• a periodical

• a database

• a book

• a card catalogue

25. Which of the following sentences uses the best writing style for a formal report?

• After checking several references, the company decided to hire the consulting firm of Anderson, Williams, and Pardee.

• After considerable research, we’ve decided to order the Aptura computer from ISB for our office staff.

• I conducted extensive research that shows companies are recognizing the benefits of telecommuting.

• My personal opinion is that we should implement the new tracking system at once.

26. When writing a research project, in which of the following places do you define the issues or elements that will be investigated?

• the significance of the study

• the recommendations to be offered

• the scope statement

• the limitations of the study

27. Before James includes information from a website in an analytical report for a client, he asks, Do the facts that are presented seem reliable? Which of the following is James evaluating?

• the currency of the website

• the content of the website

• the authority of the website

• the accuracy of the website

28. Which of the following reports would most likely be written using a formal writing style?

• a routine report about the progress a contracting firm is making

• a research report about consumer trends written by a consultant for his client

• a summary report about a seminar you attended written for your supervisor

• a short summary of an article you read written for your boss

29. An expanded statement of purpose for a study includes three additional factors. Which of the following are they?

• scope, significance, and limitations

• scope, conclusions, and recommendations

• work plan, significance, and limitations

• findings, conclusions, and recommendations

30. While searching the Internet, Blake found useful information for his report. He wants to avoid copyright infringement when he includes this information in his report. Which of the following should he do?

• He should recognize that anything he finds on the Internet is in the public domain.

• He should ask for permission before using material he finds online.

• He should footnote every online source used, to protect him from copyright infringement.

• He should assume that everything without a copyright notice is free to use.

31. After defining the purpose of a report, a writer must think carefully about who will read it. Business writers should consider both primary and ___________ audiences, which might include upper management and people in other departments.