FILE MANAGEMENT: ORGANIZE DATA

WHAT IS THIS?

Ordered set of documents that have been

produced while a business activity is taking

place.

• ARCHIVE

• DOCUMENT

• COMPUTER

Can an ARCHIVE be a PLACE where the documents generated during

the activity are classified and saved?

• YES

• NO

Can an ARCHIVE be a DEPARTMENT responsible for preserving the

documents?

• YES

• NO

3 OBJECTIVES/GOALS of File Organization:

• Documents don't have to be stored

  correctly in order

• By file, you can control the information

  that enters and leaves the company.

• Documents must be stored

  correctly in order

• Localization must be easy and fast

What are ACTIVE FILES?

• contain

  documents that are frequently used.

• contain documents

  with reduced consultation level.

• contain

  documents that are rarely used.

What are SEMI-ACTIVE FILES?

• contain

  documents that are frequently used.

• contain documents

  with reduced consultation level.

• contain

  documents that are rarely used.

What are INACTIVE FILES?

• contain

  documents that are frequently used.

• contain documents

  with reduced consultation level.

• contain

  documents that are rarely used.

Which DOCUMENT CLASSIFICATION SYSTEM (filing system) is this?

Andrew, Alice, Alexa, Ayesha, Addison, Ayden

• ALPHABETICAL

• NUMERICAL

• CHRONOLOGICAL

• GEOGRAPHICAL

• THEMATIC

Which DOCUMENT CLASSIFICATION SYSTEM (filing system) is this?

Science, Drama, Literature, Biology

• ALPHABETICAL

• NUMERICAL

• CHRONOLOGICAL

• GEOGRAPHICAL

• THEMATIC

Which DOCUMENT CLASSIFICATION SYSTEM (filing system) is this?

1937: The book was written and published.

1960: The author died; the book was out of print.

1978: The book was reprinted.

• ALPHABETICAL

• NUMERICAL

• CHRONOLOGICAL

• GEOGRAPHICAL

• THEMATIC