Effective Briefing Techniques

What should Presentations & Briefings contain?

• Loads of complicated visuals

• Introduction, Main Content, Conclusion

• Whatever the boss wants in it

• 10 mins worth of material

What element of communication has the biggest impact in briefing and presentations?

• The words themselves

• The tone of the words

• Body Language

• Staring at someone until they blink

What should you do if your audience is switching off?

• Persevere, you're getting paid anyway

• Jump about to get their attention

• Try something different or skip to another area

• Give up, it's not your fault they don't care

Why is self-presentation (grooming) important in briefings and in the workplace?

• The suit projects the power

• You can say outrageous things while well dressed

• It is a sign of professionalism and courtesy to your colleagues

• Gives the audience something to "focus" on

What is the best form to have your notes in?

• Handwritten on A4 sheets

• Typed up neatly on presentation software notes section

• On discreet cue cards

• Taped to the table in front of you so they don't blow away

Why is it important to review and recheck your presentation or briefing points?

• Prevents spelling and grammar errors

• Double check the briefing flows smoothly and seamlessly

• To ensure it answers the objectives set out at the start of the briefing

• Eliminate all unnecessary visuals that complicate things

Core brief :

Its the written briefing details from the department head which will be passed on to every employee at every Team Briefing meeting.

• True

• False

Local brief:

Its a separate written brief prepared by each team leader, manager or supervisor, for his or her own team, containing local issues relevant to that team.

• True

• False

characteristics of an impactful briefer (presenter):

• •Full of energy

• • Uninterested presenter

• • Enthusiastic presenter

• • Clear and audible tone of voice

• • Irrelevant and unimportant information

Purpose of a Briefing??

• •Develop greater awareness and involvement at all levels

• •Prevent rumour and 'the grapevine' from gaining credibility

• Primarily to enable and improve downward, upward and lateral (sideways) communications

• •Create a culture of open communication