TechComm02 (Meetings)

Which of the following is Not True about Minutes of Meeting?

• Minutes are usually written by the Secretary.

• Minutes should be as long as possible.

• Minutes should be written in past tense.

• Minutes should be written as soon as possible after the meeting.

Why Meetings Fail?

• The meeting is unnecessary

• The meeting is held for the wrong reasons

• The objective of the meeting is clear

• Poor timing

Types of Meetings:

Such meetings usually happen without prior notice or arrangement

• Board of Directors Meetings

• Committee Meetings

• Brainstorming Meetings

• Impromptu Meetings

Types of Meetings:

Meetings of private & public limited companies, as well as charitable organisations

• Board of Directors Meetings

• Committee Meetings

• Brainstorming Meetings

• Impromptu Meetings

Types of Meetings:

Formed both in work, social or sports organisations to administer activities and to make decisions. outside the workplace tend to allocate the following roles to members either by election or appointments such as: Chairperson, Vice-Chair, Secretary, Treasurer

• Board of Directors Meetings

• Committee Meetings

• Brainstorming Meetings

• Impromptu Meetings

Types of Meetings:

Few if any procedures, other than requiring someone to lead the discussion & someone to take notes. Normally, no one is permitted to contradict another, nor to “put down” any suggestions

• Board of Directors Meetings

• Committee Meetings

• Brainstorming Meetings

• Impromptu Meetings

Which of the following is True about Meeting Documents?

• The agenda of meeting shows the date and time of the meeting.

• The notice of meeting is sent after the end of a meeting.

• The item “Any Other Business” is found in most Agendas.

• The item “Apologies of Absence” is found in the Notice.

Which sentences are True about a Chairperson in a meeting?

1) The chairperson should be impartial in decision making.

2) The chairperson is in charge of the logistics of the meeting.

3) The chairperson is usually responsible for setting the meeting agenda.

• 1, 2, 3

• 1, 2

• 2, 3

• 1, 3

Using Questions During the Meeting

Types of Questions:

What/Where/When/Why/Who/How?

• Closed

• Open

• Overhead

Using Questions During the Meeting

Which Type of Questions is useful to:

check understanding ▪ stop ramblings ▪ focus the discussion

• Closed

• Open

• Overhead