Document Management - EDPM

Which one of the following statements is TRUE about Document Management?

• Document management is the creation, storage, retrieval, retention and disposal of documents.

• Document management is the storage, retrieval, submission and disposal of documents.

• Document management is the process which uses file folders and filing cabinets.

Filing systems are referred to as .........

• Disposal

• Storage

• Creation

When documents are properly managed, people within an organization are able to function efficiently and can offer a high quality of service to their customers.

• True

• False

Documents in digital or electronic format are stored in.....

• Filing Cabinets

• Boxes

• An electronic filing system

Documents in paper-based format are stored....

• In a manual or traditional filing system

• On a flash drive

• On a computer with password protection

An electronic filing system requires

• Metal filing cabinets

• Less space

• Manilla file folders

Electronic files are stored....

• On iCloud, flash drives, CDs, DVDs and memory cards.

• In paper folders and metal filing cabinets.

• In horizontal filing cabinets.

Electronic files are...

• Easily destroyed by insects, water, wind and fire.

• Less costly in terms of storage space and facilitates faster access.

• Paper-based documents.