Records Management

1.         What is record maintenance?

• A.             Refers to the periodic updating of files

• B.             Refers to recording office conversations regarding maintenance

• C.             Refers to the physical cleaning of records

• D.             The ability of a record to be duplicated

2.         _____ is a contingency plan that has been put in place to retrieve records in case they are lost, destroyed, or compromised.

• A.    records management

• B.    inactive record maintenance

• C.    FERPA

• D.    Disaster recovery

3. If you last visited your dentist's office ten years ago, what type of record would that be considered as?

• A.    confidential

   

• B.    inactive

• C.    open

• D.    active

4.         Which storage method uses the letters of the alphabet to determine the order in which a record is filed?

• A.    Alphabetic storage method

• B.    Numeric storage method

• C.    Geographic storage method

• D.    Subject storage method

5.         Which is NOT considered as part of records management?

• A.    Document retrieval

• B.    Digital files

• C.    Memorizing meeting minutes

• D.    Document storage

What is a record?     

What is   Records Series?

When do you dispose records no longer in need?            When do you dispose records no longer in need?                               2 Marks When do you dispose records no longer in need?                               2 Marks

What is an organization’s record schedule?

In an organization who is responsible for managing its records?