External Loan

Where to get the reference number for external loan form?

• Just write any number

• From external loan record book

Answer explanation

Get the reference number from External Loan Record Book located right beside our attendance record book

What do you need to fill up if someone would like to loan items from MDL?

• External Loan Form

• External Loan Record Book

• Both

Answer explanation

Remember to fill up both the external loan form and the book beside our attendance book

What are the essential details to fill in the external loan form?

• ID no., serial no. & quantity

• Student & Lecturer Contact & borrower signature

• Date taken and expect return date

• All of the above

Answer explanation

You will need to make sure the form is filled correctly with details like name, contact and items description for easier follow up

What not to do if you found equipment missing during stocktake?

• Find from other Prep Room

• Panic and cry

• Check the External Loan Form folder

• Check whether the item is in IST

Answer explanation

Be a responsible staff to return loaned items to its original location. This can ease all staff workload during stock take

What is the process if borrower would like to return loaned items?

• Check the items quantity, condition & functionality

• Look for the loan form, write Returned date on the form and file back to the folder

• Sign out at the External Loan Record Book

• All of the above

Answer explanation

During returning, you will need to check the quantity & condition of returned items and write the (Returned x/x/x) on the form as well as in the loan book.

What shall we do if student would like to borrow EOS Maintenance equipment (Eg. pH Meter, micropipette) during our EOS date?

• You can straight loan the item out

• Politely tell the student come to borrow the items after the date

Answer explanation

It would be best if all equipment undergoes EOS Maintenance at the same time to avoid any left out

Borrower should renew their form after _ months if he/she wanted to extend.

Answer explanation

The longest date of borrow is 3 months. After that, the student/lecturer will need to fill up a new form again if they want to extend the loan period.

Who will retrieve the loaned items when its due?

• Person in Charge

• Prep Room members when doing stocktake

• Both

Answer explanation

Both parties could help to ensure no loans are overdue & no loss of MDL items.

One MDL, one family. We help each other.