Meeting Minutes and Language Expressions

When does minutes produced?

• Approximately 1 week after the meeting held

• right after the meeting held

• a month after the meeting held

• when the chairman instructs secretary

what should chairman say to start the meeting?

• "we will start by looking at item no. 2"

• "Assalamualaikum and good morning, let's eat first"

• •Ladies and gentlemen, I am glad to welcome you to our second meeting which I believe is important to our organization. Thank you for your attendance.

• Secretary, please read our agenda today.

a meeting member who is responsible to announce / read the apologies of absence is _______________

What should other members do when the secretary say "Please read the minutes of the last meeting"

• Read aloud altogether like choral speaking

• read silently and identify any mistakes occur

• read and discuss loudly with other members

• do nothing and wait the instruction from chairman

How should secretary inform the correspondence during the meeting

• read the whole letter

• inform who was the senders

• inform who was the sender and conclude the content of the letter

• distribute the copy of the letter and let other members read on their own

"Chairman invited any meeting members to read reports" What are reports in the meeting context?

• Something which is going on

• Something which is not done yet

• Something which has already finished

• Something proposed by members

You must provide an ____________ motions which have clear actions.

when you want to second or opppose the motions, make sure you give_______________

Amendment can be done through...

• deletion, addition and substitution

• addition, multiplication and redemption

• substitution, subtraction and multiplication

• typos, wrong figures and etc

Resolution is produced when.............. (you may choose more than one answer)

• chairman uses his power during deadlock situation.

• when the motions is defeated

• when the motions gain at least slim majority

• when the motions carried unanimously