Meeting Documents

It is any form of communication sent to the members of the meeting, to inform them of a time, date and place of the meeting. which documents is?

• Agenda

• Notice

• Minutes

It usually distributed to a meeting's participants prior the meeting, so that they will be aware of the subjects to be discussed, and are able to prepare for the meeting accordingly. which document is?

• Minutes

• Notice

• Agenda

It used to document all proceedings, from the start of the meeting to its conclusion. They are a permanent record of the decisions and activities of the organization. which documents is?

• Agenda

• Minutes

• Notice

All notice forms must contain certain basic information, choose the correct answers( more then one)

• The venue

• Any other business (AOB)

• The day, date and time of the meeting

• The type of meeting, e.g. public, committee.

A typical agenda must contains some fixed items. choose the correct answers ( more than one)

• Name of the chairperson

• Matters arising from the previous meeting.

• Arrange/announce details of the next meeting.

• Apologies for absence.

The minutes must contain a fixed information of the meeting. choose the correct answer. ( more than one )

• Name of all attendees.

• Purpose of the meeting.

• Welcome/open meeting.

• Date, time and venue of the meeting.