OBM247 FINAL TEST 2021

A building designed or adapted for the low-cost storage, maintenance, and communication of semi current records pending their ultimate disposal refers to

• archives

• archival repository

• records center

• registry

Which of the following is NOT the characteristics of record?

• antique

• unique

• permanence

• authentic

Records are kept and used because they have some purposes. For example, records are used to provide proof of business transactions which contain ____________ value.

• administrative

• legal

• fiscal

• historical

Which of the following is NOT the categories of records accessibility?

• non-essential

• Inactive records

• Active records

• Long-term records

Routine memos, announcements, bulletins, telephone messages and email are example of ___________ records.

• vital

• important

• useful

• non-essential

Which of the following is NOT the advantages of decentralize registry?

• Saving in labor costs and expensive equipment.

• Easy access of information

• Faster retrieval and speedier decision making

• Confidentially of information is more easily safeguarded.

The following are the coding systems used with subject filing EXCEPT:

• alphabetic

• subject numeric

• alphanumeric

• block-numeric

Documents that should be filed include

• copies of correspondence and internal documents

• ephemera

• any forms of rough drafts

• copies of outward correspondence

Internally generated documents should be sent to the registry for filing and these documents is refers to

• Memos

• Directives

• Invitation cards

• e-mails

The following are the main systems used in subject classification systems EXCEPT:

• coding systems

• alphabetical systems

• geographic filing systems

• administrative structure systems