Record Management 3

What is retention schedules?

• The process of taking materials into organization collection.

• It contains all the information about the department including the time limit of the file.

• It contains some lists of records series and provide instructions and provide guidelines.

• To analyze the record of the organization.

Which of the below are ways of classifying data

• A-Alphabetical

• B-Column

• C-Geographic

• D-Both A & C

An archiving policy should contain information on

• A. A record of all document in archive

• B. How information should be archived

• C. When archived records can be disposed of

• D. Both B & C

Which of the following is not an advantage of electronic filing systems

• Less physical space

• Less waste

• Accessible to all

• Economical

Which of the below is not a step you should take to ensure records are accurate?

• A. Check the source of the information

• B. Cross-check information

• C. Ask your manager to sign the record

• D. Both B & C

Which of the below steps should you take to ensure paper files are confidential

• Never leave files unattended on a desk

• Old files remain confidential when they go to archive

• Shred unwanted files

• All of the above

Which of the following is a record?

• Trade Journals

• Blank forms

• Manuals

• Correspondence

Which of the below is not a feature of an effective business record system?

• A. simple and easy to use

• B. Have a high retrieval speed

• C. Be easily accessible to all staff.

• D. Both B & C

What must an organisation do when archiving information?

• Make sure the information is still accessible to all staff

• Remove the names on all files

• Comply with legal requirements

• All of the above

Which department would usually produce a report on job applications

• Human Resources

• Managers

• Customer Services

• None of the above