Letter Formats

This consists of a business' name, address, phone/fax/email, and logo. Normally found at the top of the document.

• Typist Initials

• Letterhead

• Copy notation

The ending of a letter. Examples: Sincerely, Yours Truly.

• Complimentary Close

• Enclosure Notation

• Salutation

This should be included on the letter if someone besides the writer typed the document.

• Keyed Name

• Handwritten signature

• Typist Initials

The message of the letter.

• Inside address

• Body

• Dateline

This is the address of the person writing the letter.

• Return address

• Inside/letter address

The greeting of the letter. Example: Dear Sir

• Dateline

• Complimentary Close

• Salutation

______ Style is when all parts of the letter are keyed at the left margin. There is no indentation of paragraphs.

If you are going to include something like a picture in an envelope with your letter, you should put this notation on your letter.

• Copy

• Enclosure

• Attachment

If you are going to staple or paper clip additional items to the letter, you should put this notation.

• Attachment

• Enclosure

• Copy

If you are sending a copy of the letter to an additional person you should put this notation on the letter.

• Attachment

• Copy

• Enclosure