EDPM Practice - Document Mngmt

Document management is an administrative role that involves which of the following

• Saving and deleting

• Creating and storing

• Referencing and mailing

• Inserting and reviewing

A document that is used for the initial recording of data relating to business transactions is called a

• Source document

• Template document

• Turnaround document

• Machine-readable document

Which of the following is used to protect the integrity of files?

• Password

• Firewalls

• Destruction dates

• Overwrite protection

The BEST mechanism to secure files against corruption and uncontrolled access is

• a virus

• a password

• encryption

• restricted access

Which of the following is NOT an advantage of using an electronic filing system?

• Ease of access

• Space required

• Speed of retrieval

• Dependence on a power source

___________ is the means of ensuring that a file is kept safe from corruption and that access to it is suitably controlled.

• File integrity

• File security

• File protection

• File encryption

The accuracy, completeness and internal consistency of the data stored in a file is called

• File integrity

• File security

• File protection

• File encryption

Which of the following practices should be AFTER the file retention period?

• Archiving

• Destruction

• Encryption

• Secure storage

In document management, a 'mailable' document is BEST defined as a document which

• can be either posted or sent by email

• is error-free and professionally completed

• is small enough to fit into a pocket envelope

• contains at least two page of text and images

Which of the following are NOT source documents?

• Receipt from a gas station

• Expense report

• Blank cheque

• Handwritten letter of complaint from a customer